Participation in & documentation collaborative symposium.

For our Exhibition and Symposium, PLY.MERGE/PLYMERSION I feel that I participated a lot. I wanted to help as much as I could, to relieve some of the stress from those who were taking more of a leadership role and also wanted to gain experience in curating this kind of event and having my own responsibilities within it.

On Tuesday 16th May, along with other members of the team, I helped to carry the large quantity of display boards up to our base room on the second floor from the first floor, gallery space.

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On Wednesday 17th May, lots of us arrived at the College first thing in the morning and carried the boards up from storage in our base room on the second floor to the event location (The 4th floor of the Plymouth College of Art building). From there, we prepared the space by moving out large furniture to prevent it from being affected, laid down sheets to decrease the likelihood of getting paint on the floor and began painting the large boards white. Most of the boards needed two layers, so we paired up to paint the boards, lay then to the side to dry and created an effective system to paint them all in a short amount of time and give them time to dry for a few hours. We also filled in the holes made by previous people hanging their work on them.

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Once all the boards were painted and dry, the next task was to begin building the boards together and setting them up within the space, following the plan.

Although I couldn’t physically help with this so much as it is not something I am very skilled at, I helped in any way I could. This involved me stepping back to communicate to those building them, if they needed to move them, if there were gaps that needed correcting and if they were even/ in the correct positions. I also held the boards still while they fixed them.

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On Thursday 18th May, more of the group were there to help and we began to put the work up on the boards and walls. This was a good group effort, with people pairing/grouping up and putting up work gradually. There were some members of the group who wanted to put up their own work, others that weren’t present so we took that responsibility and others who were just overseeing us putting up their work whilst they did other jobs.

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Here is my work, displayed in the exhibition which I put up with the assistance of another team member.

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On the day of the Symposium, Friday 19th May, I arrived at the college at 8:30 to ensure that everything was in place. I made sure that any rubbish, nails or belongings from the previous day that didn’t need to be there were moved out of the space.

I was on the curatorial team, so the technical side of things were all decided by the tech team who kept us in the loop. I also wasn’t one of the speaks for the symposium, however I was there to listen to their practices and for the actual thing. I was there to support them and it was really interesting to hear all their different inputs, their stories and new information about Plymouth I hadn’t heard before.

The final part of the Symposium was very exciting for me. We heard via video link from the students in India. I was amazing to see them and hear them, with all the similarities as well as difference they have to us. They showed us all of their individual projects which were beautiful. I loved having this window into a different culture and their varying practices. The differences were the colour palette of the images and their religious beliefs.

 

We had a few signal issues throughout the connection with India, but that could only be expected when there is such a distance between us. We were able to persevere and overcome this successfully.

The final task was to take down the exhibition, make sure everyone had their work and rearrange the space in the way we had found it. We moved all the boards back down to our base room and returned all other equipment to the ERC. Overall, I am really pleased with how this event turned out. Mostly, we all worked well as a team and co-operated well together. I am very proud of all of us and think this is an excellent way to end our second year of our degree together.

 

 

Costing & Budget for an exhibition/ symposium.

Total Budget – £386 approx.

£200 – for printing and displaying Banares Hindu University (Varanasi) students work (13 students in total). This budget can also be used for the printing of the event magazine.

£186 – £3 per PCA student (31 students in total).

Friday 28th April – date set for all prints to be handed in. These images were to be framed and ready to be put up, so we could design the space effectively.

Printing costs – individuals responsible for own printing. If student prints their images at the College Print lab, costing is as follows:

Dry Lab Printing

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Wide Format Printing (10″ – 42″)

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All frames must be black and the sourcing of these was down to individuals choices. I purchased mine in Wilkinsons.

Submitting prints

  • Final images and details of sizing and quantity to be added to google drive for curatorial team to refer to
  • Final image choices to be signed into the cupboard in our base room (2.24)
  • Including frames, images are to be a maximum size of A3
  • Frameless or Black frames only
  • Curatorial team to be informed if any other equipment is needed to display work – plinths, electricity or screens etc.
  • Fixings to be provided by individuals for their own work

Location hire

FREE due to it being held in the college building. A large space on the 4th floor, enough room for both the exhibition and symposium to run alongside each other, with a convenient view of Plymouth and large windows bringing in natural light.

Contributions from cohort.

The £3 per person contributed from each member of our cohort was to go towards drinks/ bisuits and general refreshments for the visitors on the day. As well as this, it is to pay for painting boards and fixings.

Equipment

Large boards were free of charge, due to borrowing from the college.

The most cost effective paint found cost £20. This was supplied by another student for painting all boards a uniformed white and perfecting any damage/ scuffs on the boards.

Technical equipment (technical team arranged) – all borrowed from college due to the use of the Equipment Resource Centre on the 3rd floor. NO CHARGE. Equipment includes – Microphones, Cameras, Video Cameras, Lighting, Projectors and extension wires.

Confirmed costing for the event

  • £200 for printing and framing work of students from India (frames being used are from previous events and stored in the college). Also to be spent on event Magazines
  • 5 magazines – £10
  • £3 from each PCA student – £96 to be used on paint for boards/ refreshments/ fixings.
  • White Paint – £22
  • Fixings – £8
  • Exhibition space – FREE.
  • Each student paying for their own printing and framing costs.
  • Renting technical equipment from ERC.
  • Boards/ plinths supplied by college.
  • Students setting up and taking down the space to prevent any further costs.